ARTICLE X – DUTIES OF STANDING & SPECIAL COMMITTEES
SECTION 1. The Board of Directors shall have the authority to appoint persons to act as Chairpersons
or to serve on the following Standing Committees as it deems appropriate and necessary.
(a) PARLIAMENTARIAN: Assigned to SECRETARY
The Parliamentarian will become knowledgeable of the procedural rules outlined in ROBERT'S
RULES OF ORDER (latest edition), and will be the in-house expert on such matters outlined therein.
(b) MEMBERSHIP: Assigned to TREASURER
i. The Laurel Cove Civic League Membership Representative (the Treasurer), after making entries in
the Treasurer's records as to individual dues paid, will record the name and address of that
household in alphabetical order in the Membership binder.
ii. On the 20th day of FEB, APR, JUN, AUG, OCT, and DEC, he/she will provide the L.C.C.L.
President with the Membership binder for him/her to obtain a current and cumulative membership
total (for the Newsletter report, and to update his/her personal membership records).
iii. Cancelled personal checks will serve as receipts; those making cash payments will be provided a
receipt, if requested.
iv. The President and Vice President(s) will coordinate the collection of annual dues.
(c) HOSPITALITY:
i. The Hospitality Chairperson will coordinate refreshments for general membership meetings (when
held).
ii. Two (2) volunteers are generally requested to assist with refreshments for meetings.
iii. He/she will send sympathy cards when notified of a resident who is ill or infirm, or in cases of a
resident passing away.
(d) ENTERTAINMENT:
i. The Entertainment Chairperson will, along with 2-3 other civic league members, plan and coordinate
1. An annual Easter Egg Hunt during the Easter Season of each year (as the budget allows)
2. An annual Community Picnic in the Park (if enough interest, and as the budget allows)
3. A visit from Santa Claus in the Park in December (as the budget allows)
4. Any other community activities voted upon by the Board of Directors.
(e) NEIGHBORHOOD WATCH PROGRAM COORDINATOR:
i. Guidelines for this position are contained in the Neighborhood Watch Program Coordinator binder.
ii. The L.C.C.L. President will serve as the Assistant N.W.P.C. and maintain his/her own up-to-date
N.W.P. binder with changes as they occur.
(f) NEWSLETTER EDITOR & ADVERTISING REPRESENTATIVE:
i. The Newsletter Editor will:
1. Create, edit, and publish a Laurel Cove Civic League Newsletter every two (2) months
(JAN/FEB; MAR/APR; MAY/JUN; JUL/AUG; SEP/OCT; NOV/DEC)
2. Maintain an official file copy of each issue.
3. Take and pick up the Newsletter from the printer when completed
4. Present the invoice to the President for certification of payment of the bill
5. Coordinate delivery of 354 Newsletters with the volunteer delivery team (see list).
6. Hand-deliver (or mail) copies to all advertisers residing outside Laurel Cove, and other interested
groups and organizations (see list).
ii. The Advertising Representative will:
1. Maintain contact with current advertisers and keep track of ads expiration dates (see chart).
2. Attempt to solicit new advertisers as space in the Newsletter allows (with no limit as to insert ads
per issue).
3. Facilitate completion of an Advertising Agreement for each advertiser (excluding insert ads) (see
sample in binder)
4. Deliver checks received to the Treasurer as soon as practical.
(g) PARKS & RECREATION: Assigned to Second Vice-President
i. The Second Vice-President will keep abreast of proposed or existing parks, stadiums, golf courses,
arenas, sports fields, etc. (public recreation), and their impact (if any) on Laurel Cove.
ii. He/She will submit information to the Newsletter Editor and/or Webmaster on these issues when
appropriate.
iii. Parks & Recreation (2nd V-P) will be notified when the cans in the park are overflowing, and in
turn will call the City of Virginia Beach to have them emptied.
(h) CITY GOVERNMENT: Assigned to First Vice President
i. The First Vice-President will keep abreast of any local government activity that may have an impact
on the Laurel Cove community, and will keep the President informed of such activity or proposals.
ii. He/She will review the Planning Commission Monthly Reports to see if any item (zoning,
development, etc.) in the Lynnhaven District will affect our community either directly or indirectly.
iii. Other related areas are City Budget, Taxes, Assessments, Public Health & Safety, Public Utilities,
Streets & Highways, etc.
(i) BEAUTIFICATION:
i. The Beautification Chairperson and Committee shall be responsible for the maintenance and
beautification of the front entrance of Laurel Cove.
ii. The Beautification Committee shall oversee the "Yard of the Month" program. The committee shall:
1. Receive and review nominations for "Yard of the Month."
2. Make a selection for "Yard of the Month" each month.
3. Recognize and honor recipients by displaying "Yard of the Month" sign in the winning yard.
4. Make available for publication "Yard of the Month" recipient information and photos.
(j) WEBMASTER:
i The Webmaster shall design, edit, prepare (write), publish and maintain a Website appropriate to
promote the Laurel Cove Communities (Laurel Cove, Laurel Cove East and Eastwood Manor).
ii The Website shall communicate the business and happenings of the Laurel Cove Civic League and
the Laurel Cove Communities and will provide a rapidly accessible source of information for the
residents.
SECTION 2. The Board of Directors shall have the authority to enact Special Committees and to
appoint persons to act as Chairpersons, or to serve on such Special Committees, as it deems appropriate
and necessary.