ARTICLE VI - OFFICERS
SECTION 1. The six (6) officers of this organization shall be President, President Emeritus, First Vice-
President, Second Vice-President, Secretary, and Treasurer.
(a) Each officer shall be a member in good standing.
(b) All officers shall take office on the first day of January of each year following their election, with the
exception of the President Emeritus who shall assume this office on the first day of January of the year
following the completion of his/her term as President
(c) All officers shall serve for a term of one year, or until a successor shall be duly elected or appointed
and qualified.
(d) All officers of the civic league shall serve without compensation from the organization, and no part of
the income or net earnings from the organization shall inure to the benefit of any individual.
SECTION 2. These officers shall comprise the Executive Committee of the Board of Directors for the
Laurel Cove Civic League, and shall have duties and powers to be exercised only when the Board of
Directors is not in session. The President (or in his absence or inability to perform, the First Vice-President)
shall have the power to call a meeting of the Executive Committee, either in person, by phone, fax or
electronic media. The Executive Committee shall maintain minutes of all action taken by it, which shall be
reported to the Board of Directors at its next meeting, following any such action. Unless disapproved by
vote of the majority of Directors present at such next meeting, the action of the Executive Committee shall
be final to the same extent as though taken by the Board of Directors.
SECTION 3. Any elected officer may, after due and proper hearing before the Board of Directors, be
removed from office due to failure or unwillingness or inability to serve, malfeasance, or conduct
unbecoming a member. In such a case, a vote of two-thirds (2/3rd) of the entire Board of Directors shall
be necessary to sustain the removal.
ARTICLE VII - DUTIES OF OFFICERS
SECTION 1. The duties of the officers shall be as follows:
(a) PRESIDENT:
i. The President shall prepare an agenda, and preside at all meetings at which he or she is present, and
shall exercise supervision over the affairs and activities of the organization. He or she shall have the
authority to appoint special committees as the need may arise.
ii. He or she shall serve as ex-officio member on all committees. Additionally, the President shall serve
as the Assistant Neighborhood Watch Program Coordinator of the Laurel Cove subdivision in
compliance with the City of Virginia. Beach Police Department structure of the Neighborhood Watch
Program effective October 16,1986.
iii. The President (or a designee) shall meet and greet all new residents of Laurel Cove at the earliest
convenience.
(b) PRESIDENT EMERITUS:
i. The President Emeritus shall perform such duties as may be assigned by the President or the Board of
Directors
ii. The President Emeritus shall act as a consultant to the Officers, Board of Directors, Committees and
Members of the Laurel Cove Civic League regarding civic league and community matters.
iii. The President Emeritus shall have no voting rights on the Board of Directors.
(c) FIRST VICE-PRESIDENT:
i. The First Vice-President shall assume the duties of the President during his or her absence, and upon
request of the President.
ii. City Government is assigned as a collateral duty.
(d) SECOND VICE-PRESIDENT:
i. The Second Vice-President is an under-study for the First Vice-President, and is responsible for
preparing the general membership meeting program.
ii. He or she performs the duties of the President in the absence of both the President and First Vice-
President.
iii. Parks and Recreation is assigned as a collateral duty.
(e) SECRETARY:
i. The Secretary shall be the custodian of all valuable records, deeds, etc.
ii. He or she shall take minutes of all general and Board meetings, prepare the minutes for the meetings,
and submit a copy to the President within ten (10) days after the meeting.
iii. He or she shall prepare, and maintain copies of, the correspondence of the organization.
iv. Parliamentarian is assigned as a collateral duty.
(f) TREASURER:
i. The Treasurer shall receive, and provide receipts for, all dues from the members of the civic league
and any other funds received.
ii. He or she shall keep all funds in a bank selected and approved by the Board.
iii. All bills shall be certified and approved by the President before payment is made.
iv. The Treasurer shall prepare an annual budget for general membership approval in January, and shall
submit a financial report showing the monies received, disbursed, and on-hand at general meetings and
upon request of the Board.
v. The Treasurer's books are open for review by any civic league member "in good standing" provided a
written request is received at least two (2) weeks before inspection is requested.
vi. An audit of the financial records of the civic league's funds, recorded by the Treasurer, shall be
performed annually in January by an approved Civic League Audit Committee (minimum two (2)
persons), and/or upon the departure of the incumbent Treasurer.
vii. Membership is assigned as a collateral duty.